The Adam Mickiewicz University in Poznan Foundation pays particular attention to respecting the privacy of individuals whose personal data it processes, including in connection with the operation of its website and services and activities performed or initiated electronically. The Adam Mickiewicz University in Poznan Foundation applies the principles of personal data protection laid down in the applicable legislation, including the RODO regulation1.
1. Who is the controller of your personal data and how can you contact him?
If you have any questions regarding the processing of your personal data or wish to exercise your rights, please contact the data controller by sending an e-mail to: firstname.lastname@example.org.
CO-CONTROLLERS OF PERSONAL DATA
With regard to certain data processed in connection with the implementation of the Programme “LIFE AFTER COAL PL – Implementation of the Strategy for Climate Neutrality of Eastern Wielkopolska 2040”, i.e. data collected for the purpose of registering for trainings organised under the Programme, the joint controllers of your personal data are:
1) 1) FUAM – Poznań Science and Technology Park of the Adam Mickiewicz University Foundation in Poznań, as the Co-Implementer
2) the coordinating beneficiary, i.e. the Wielkopolska Region with the seat of the Office of the Marshal of the Wielkopolska Region in Pozna? at Al. Niepodległości 34, 61-714 Poznan, e-mail: email@example.com, fax: 61 626 69 69, address of the office on the ePUAP platform: /umarszwlkp/SkrytkaESP
In cases where data is subject to joint administration, this will be clearly indicated at the time of data collection.
As agreed between the Joint Administrators, the FUAM serves as the contact point for the processing of personal data by the Joint Administrators and is responsible for communicating with data subjects and handling their rights and obligations under the RODO.
2. Personal Data Protection Officer Contact Information.
FUAM has appointed a Data Protection Officer who can be contacted via email sent to: firstname.lastname@example.org.
3. For what purpose and on what legal basis do we process Personal Data?
FUAM processes your personal data for the following purposes:
- On the basis of the provision of article 6, paragraph 1, letter a) of the RODO, that is, on the basis of the consent given by the data subject, FUAM processes personal data in order to:
- send the newsletter;
- send commercial information;
- market its own products or services;
- make contact and fulfill requests resulting from contact forms.
Consent to the processing of personal data for any of the above purposes is optional, but is necessary for FUAM to carry out the above activities.
- On the basis of the provision of article 6, paragraph 1, letter f of the RODO, that is, for the purposes of the legitimate interests pursued by the FUAM, for:
- statistical, informative, archival, analytical – in this case, the legitimate interest of FUAM is to analyse the activities and services already provided by FUAM in order to adapt them to the needs of interested parties in the future and to know the activity of customers;
- Satisfaction surveys about the services offered by FUAM – in this case, the legitimate interest of FUAM is to know the opinions of the customers about the services offered in order to adapt them to the needs and expectations of the interested parties;
- to establish, assert or defend claims – in this case, the legitimate interest of FUAM is to have personal data in order to establish, assert or defend claims, including those of customers and third parties;
- administration of FUAM’s websites – in this case, FUAM’s legitimate interest is the need to operate and administer the websites;
- direct marketing – in this case, FUAM’s legitimate interest is the direct marketing of its own products or services.
The data processed by the Joint Administrators will be processed for purposes related to:
- Implementation of the Programme “LIFE AFTER COAL PL – Implementation of the Strategy for Climate Neutrality of Eastern Wielkopolska 2040” – on the basis of the expressed consent to the processing of personal data, i.e. on the basis of Article 6(1)(a) of RODO, including for the purposes of registration and organisation of trainings within the Programme, and on the basis of Article 6(1)(f) of RODO, i.e. for the purposes resulting from the legitimate interests of the co-administrators in the form of implementation of the Programme; 2. archiving – on the basis of Article 6(1)(f) of RODO, i.e. for the purposes resulting from the legitimate interests of the co-administrators in the form of implementation of the Programme;
- Archiving – on the basis of the provision of Article 6(1)(f) RODO, i.e. for purposes resulting from the legitimate interests of the Joint Administrators;
- The fulfilment of the legal obligations of the administrator under the law, including the Public Finance Act, the National Archives and Records Act and the European Union regulations concerning the implementation of the LIFE Programme, i.e. on the basis of the provision of Article 6(1)(c) RODO.
FUAM informs that each set of personal data collected is protected against unauthorised access in a manner appropriate to the purposes and risks of personal data processing. The computer system used to process personal data meets the requirements of a high level of protection of personal data. We do not disclose personal data to third parties, except with the express consent of the data subject or at the request of the data subject or on the basis of the law (including at the request of state authorities authorised by law for the purposes of their investigations or activities related to security or defence, for legally defined tasks carried out in the public interest).
5. Requirement to provide personal data.
The provision of personal information is voluntary and at your discretion. In some cases, however, it is necessary to provide certain personal data in order for FUAM to be able to respond to your request or provide certain services.
On the FUAM website, next to each contact form, the data required to carry out the action to which the form refers are indicated. Failure to provide the data requested there will make it impossible to carry out certain actions. With regard to data subject to co-administration, the provision of data is necessary for the implementation of the programme “LIFE AFTER COAL PL – Implementation of the Strategy for Climate Neutrality of Eastern Wielkopolska 2040”.
6. To whom do we share personal data received from you?
We share your personal information with the following categories of recipients:
We work with companies who process your personal data only on our behalf. We may share your personal information with companies that provide us with financial and human resources services, legal services, insurance services, hosting services, online marketing systems, email blasts, website traffic analysis, and marketing campaign effectiveness analysis.
- Government agencies.
We will disclose your personal data if requested to do so by the competent public authorities, in particular the Public Prosecutor’s Office, the Police, the President of the Office for the Protection of Personal Data, the President of the Office for Competition and Consumer Protection or the President of the Office for Electronic Communications. However, for our part, we assure you that we will analyse each request for access to personal data very carefully and very thoroughly, so that the information is not disclosed to any unauthorised person.
- Other bodies.
We will make your data available to bodies carrying out research and inspections in connection with the implementation of a project co-financed by the LIFE financial instrument from the funds of the European Union and from other sources, including the National Fund for Environmental Protection and Water Management and the European Executive Agency for Climate, Environment and Infrastructure (CINEA).
- Third parties.
Like most companies, we use a variety of popular services and technologies provided by companies such as Facebook, Microsoft and Google. We take reasonable steps to ensure that data transfers are lawful and that appropriate safeguards are in place. This includes, in particular, using standard contractual clauses approved by the European Commission and transferring data on the basis of a European Commission decision finding an adequate level of protection.
7. How long is your personal data kept?
We keep your personal data for the time necessary to achieve the purposes for which the data are processed, and in particular:
- in the case of processing of personal data on the basis of the provision of Article 6(1)(a) of RODO, i.e. on the basis of the consent given by the data subject:
- until such consent is withdrawn by the data subject;
- until your personal data become obsolete;;
- for the time necessary to contact you and process your request;
- in the case of the processing of personal data on the basis of the provision of article 6, paragraph 1, letter f) of the RODO, i.e. for the purposes of legitimate interests pursued by the FUAM:
- in the case of data stored, in particular for analytical, statistical and information purposes, until they become obsolete or their usefulness is lost;
- for the time necessary to safeguard or assert any claims to which FUAM is entitled;
- until FUAM determines that the data has become obsolete.
If you opt out of receiving commercial information, your data will be anonymised.
The data processed by the Joint Administrators will be kept for a period of 5 years from the last payment made under the Programme, but no longer than 2031.
8. What are your rights in connection with the processing of your personal data?
All correspondence regarding the processing of your personal data and the exercise of your rights related to the processing of your personal data should be addressed to: email@example.com or by post to UAM Foundation, 46 Rubież St., 61-612 Poznań with the reference “Personal Data”.
You have the following rights regarding the processing of your personal data:
- The right to withdraw your consent,
- The right to access your data,
- The right to rectify data,
- The right to erasure of data “The right to be forgotten”,
- The right to restrict data processing,
- The right to data portability,
- The right to object to the use of data.
Filing complaints, inquiries and requests.
Complaints, queries and requests regarding the processing of your personal data may be addressed to FUAM at any time.
If for any reason you consider that the right to data protection or other rights granted to you under the RODO have been violated, you have the right to file a complaint with the President of the Office for the Protection of Personal Data.
9. Automated decision-making and profiling.
FUAM and the Joint Administrator do not make any automated decisions, including those based on profiling. The content of the request sent through the contact forms is not evaluated by the IT system.
- Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation). ↩︎